Askov City Council Minutes
Pursuant to due call and notice thereof, the Askov
City Council held its regular meeting on Wednesday, February 10, 2010, at the
Consent
agenda consisting of minutes Clerk Ecklund presented changes on the minutes to
the council, Mayor Weulander made a change on the planning commission minutes
clerk needs to add Shawn Bennett to be minutes as present, disbursements&
proofs & financial reports, accounts payable, and PeopleService report.
Council finished reviewing consent agenda. PeopleService invoice was in question, Clerk Ecklund informed the
council regarding the payment of the invoice. Jim Bullert from Liesch Associates recommended the city pay the
PeopleService invoice of the amount $150.00 for the three call outs from the
generator alarm, then reduce the amount from the North Pine Aggregate invoice
from 39,105.98 to 38,955.98 which will need to be approved for payment also.
Steve Hayes from PS explained the alarm set point for the generator needed to
be adjusted for colder temperatures (33 degrees) per Mike from Ziegler and said
that it should work from this point on and also the training which Ziegler
provided to the operators Steve Hayes; Dave Barnick and Craig Hiler was
satisfactory at this point unless something new comes along. Steve Hayes also
informed the Council that only one well has been on line since the pre-fill to
the ponds for balance testing in October, during that time the flow meter for
well #4 which has been used to do the pre-fill to the new ponds stop working.
Steve has since changed the piping back to the way it was. At this time, Steve replaced the butterfly
shut off valve for well #4. The flow meter for well #4 was removed and
inspected by Steve, and found to be coated heavily with rust and sludge. Steve Hayes would like to calibrate all
meters at the well house and WTP along with both well piping prior to the
meters. Steve Hayes informed to call him with any question they may have he has
his cell phone on him 24/7. Council
consensuses were to have Steve Hayes to put together work order. Quality Flow invoice was explained to the
council the Mission system helps the city to monitor the list station. Motion by Odle, second by Johnsen to approve
consent agenda with five additions to accounts payable, with six old and no
other new businesses. Motion carried
5-0.
Steve Hayes was requested by the council to be present
for an update on the new lift station, ponds and question from the council.
Commissioner updates: **Streets: Nothing to report; **Nuisance: Clerk will
be sending out dog license letters to all residents in water/sewer bill stating
that March 22, 2010 the city office will be open until 7:00 pm for dog license
and if this date is not successful clerk will time in June or so. **Parks/Center: Keys will be covered in old
business. **Water/Sewer: Already talked
about earlier in the meeting with Steve Hayes. **Fire/Rescue: The Generator in
the fire hall was discussed, Clerk Ecklund to check with Denny Jensen (NPA) again
on who would have the old control panel and the isolation switch.
Clerk’s update/information: **Clerk presented a Thank You from Maryles Crawford.
**Hydrants plowed by Rusty no charge to the city; Council would like a Thank
You to go out at the end of the winter season for his generosity. **Clerk asked the council if they would like her to become a Notary
because the city will need one for the sewer extension and replacement project
this spring to notarize the large amount of easements. Council requested the
exact amount that it would cost the city. **FYI: Board of Review will be Thursday April 29, 2010 at 7:00pm. **Auditors will be March 8 – 12, 2010. **Water faucet outside the building has been
shut off because the out of town and residences using city water, the water
will be turned on when Al returns. **Clerk
requested to change her day to be able to close the city office to walk in
business because Tom Drotning building inspector is here on Thursday’s. Council consensus was to change it to what would works for the clerk
even if it would be two half days.
Old Business:
A. Estimate
on exit door in meeting room: Clerk
Ecklund to call other contractors in the area for more estimates.
B. Community
Center Letter: Clerk Ecklund notified
the council that there has been no response from the letters sent out regarding
the return of community center belongings.
C. Resolution
accepting 2009 Donations: After great
discussion and explanation on donations; the
following resolution was offered by Frederiksen, and seconded by Odle:
WHEREAS, the City of
Askov is generally authorized to accept contributions of real and personal
property pursuant to Minnesota Statutes Section 465.03 for the benefit of its
citizens and is specifically authorized to accept gifts and bequests for the
benefit of recreational service pursuant to Minnesota Statutes Section 471.17;
and
WHEREAS, the following
persons and entities have contributed the cash sums set forth below to the City
in the year of 2009;
Name of Donor Date Amount Purpose or Fund
St. Luke’s Church 6/23/09 75.00 Parks
Askov Area Lions 1/16/09 225.00 Building Fund
Cash Donors 1/24/09 812.85 Kitchen
(Restricted)
Askov Area Lions 1/30/09 3500.00 Kitchen (Restricted)
Jens H. Jensen Post 248 1/09/09 7200.00 Center Loan
Stitchin Chicks 2/18/09 78.00 Building Fund
Art Christensen 4/16/09 25.00 Building Fund
Askov Area Lions 5/12/09 742.13 Building Fund
Mike & Brecca Schultz 5/18/09 15.00 AVFD
Cash Donors 6/2/09 97.50 Building
Fund
Mary Meier 8/4/09 25.00 Parks
Anna Hoiland 8/12/09 15.00 Parks
Cash Donors 11/16/09 412.11 Building
Fund
DBS Lodge 12/07/09 50.00 Building Fund
WHEREAS, all such sums have been contributed to assist the City of
Askov in the establishment and operation of recreational facilities and other
programs within the City’s corporate limits either alone or in cooperation with
others, as allowed by law; and
WHEREAS, the Askov City Council hereby finds that it is appropriate
to accept the contributions offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
1.
The Contributions described above are hereby accepted
by the City of Askov and shall be used to establish, operate or assist
recreational facilities and other programs with the City’s corporate limits
either alone or in cooperation with others, as allowed by law.
2.
That the City Clerk is hereby directed to issue
receipts to each donor acknowledging the City’s receipt of the donor’s
contribution.
Resolution
passed 5-0.
D. CD’s at
FNBN
DEDICATED PARKS FUND CD#2: 12 month maturity 1/14/11 1.75% (Parks/Rec & Center)
DEDICATED PARKS FUND CD#3 12 month
maturity 2/15/10 2.0% (Kitchen & Legion) perhaps remodeling
DEDICATED CENTER FUND CD#1 12 month maturity 2/18/10 2.0% (Center)
GENERAL FUND
Certificate of Deposit 6 month
maturity 3/04/10 1.5% --- Change to
6
months maturity 1.5% $22,000.00 &
the
remaining $$ at 12 month maturity 1.75%( Emergency Fund for all five
departments)
RESCUE SQUAD CD 6 month maturity 5/30/10 1.5% --- Change to 12 month maturity 1.75%
FIRE TRUCK CD 18 month maturity 3/4/10 2.5%
FIRE TRUCK CD 2 12 month maturity 4/25/10 1.75%
--- Change to 18 month maturity 2.0%
Clerk to put
information in tickler system for reminder.
E. Sewer
Permit fees/Building permit fees: Tabled until next meeting. Council has
requested Tom Drotning to be at the March meeting.
F. Metal
Detector: PeopleService will be purchasing a metal detector for there use in
the city.
G. First
Contact list/ Commissioner Lists: New lists will need to be made with the
changes. Clerk to hand out next month.
H. Ballroom
window information: Andersen Windows is
the company for the center windows, per Daryl Klocke it would need to be warm
inside the building and cold outside the building to be able to see what
windows are in question. There is a 20
year warranty on the windows which should be 2012.
I. Extra
Bags of Garbage which is stated on the contract for the community center rental
needed to be clarified on the cost per bag. The contract states that after the
use of seven bags there is a cost per bag thereafter, the cost will be $3.00
per bag over the allotted amount.
J. Plat
Inspection Fee: The fee was not charged to Tom Jensen with the explanation from
Tom Drotning these are attached to the existing lots and are not new lots.
K. Community
Center Rent: As requested by council Clerk Ecklund presented the local area
community center comparison rates to the council.
Amended Master Fee Resolution; was offered by Odle,
second by Johnsen
BE IT
RESOLVED THAT, the pursuant to Minnesota Statutes and upon recommendation of
City Staff, the 2010 fee schedule for City services and licensing is hereby
amended by adding and deleting the following fees:
Establish Community Center
rates in Master Fee Schedule
Fee for excess garbage
bags on the Community Center Contract will be $3.00
Resolution 2010–04 is hereby
adopted and becomes effective immediately.
Adopted by the Council this
10th day of February 2010.
Resolution passed 3-2.
L. Profit
and Loss Reports: Clerk did not complete this task and will have this next
meeting.
M. Other:
**Keys: Clerk Ecklund handed the council their keys and had them sign the key
agreement as everyone else that has a key has done. **Wastewater Stabilization
resolution and final payment:
Wastewater Stabilization Ponds Resolution 2010-05
WHEREAS, the City of Askov
understands the Wastewater Stabilization Ponds Project has been constructed by
North Pine Aggregate, Inc. as per the Plans and Specifications designed by
Liesch Associates, Inc.; and
WHEREAS, the City of
NOW THEREFORE BE IT RESOLVED that the City of
·
North Pine
Aggregate, Inc. completes all construction items listed in the Final Punch List
dated November 25, 2009.
·
The one year
warranty for all equipment and workmanship provided by North Pine Aggregate
Inc. commences on November 23, 2009.
·
The project will
be further inspected for warranty compliance in October of 2010 and the
contractor will be informed of any warrant issues at the time.
This resolution was made by Frederiksen,
seconded by Seek, and passed 5-0.
**Final payment was approved
in the accounts payable. **Kitchen Committee: Council consensuses were to have Clerk Ecklund send
out letters to the following organizations: Lions, Legion, Senior Dining, Boy
Scouts, DAV, Quilters, Commercial Club, Askov Fire & Rescue & Askov
Fair Board and also to put information in the clerk’s corner about the meeting
and inviting any and all who would be interested in joining the Community
Center Committee. ** Liquor License comparison:
After reviewing other cities liquor license rates, the council recommended
leaving the liquor license. **Entertainment Information on license/permit: After reviewing other cities council
recommended leaving the entertainment license/permit. ** Tree on city property: Council decided not to allow any removal of
city property (trees). **Charlie Smith: Council recommended Tom Drotning bring his recommendation to the council
next month March 10, 2010. **More key questions
were raised by Frank Zebott; 1) the cash box up at FNBN had a Community Center
key and was wondering if the cash box would have a new key placed in there?
Council recommended if the Lions feel they need a key for the cash box then Tom
Hanford; President of the Askov Area Lions would need to sign for that key. 2) Frank also asked; if Mary Jo Jensen would
have a key because she is the gambling manager. Council decided with no pull tabs through the Askov Area Lions, the city
office is open during the day and Frank Zebott from the Askov Area Lions has a
key there is no need for more keys to be distributed at this time.
New Business:
A. MPCA
& Jim Bullert email/letter on old ponds: Jim Bullert will be attending the March
10 Council meeting.
B. Net
Teller: Clerk Ecklund requested the city
be on the net teller system at the FNBN so Automatic Deposit being made through
the state, transfers and grant money from the PFA and COE would be monitored on
the accounts.
C. Other:
Outstanding Water Bills List: Outstanding Water Bills were reviewed at this
time.
Respectfully submitted,
Connie Ecklund
Connie Ecklund